Accounting/HR/Operations Assistant

Marietta, GA
Part Time
Administrative
Experienced

Overall Responsibility:

This position plays a key role in ensuring smooth day-to-day business operations through a blend of accounting, administrative, and HR support. The primary focus is on maintaining accurate financial processes, including timekeeping, payables, and reconciliations, while also supporting compliance and audit readiness. In addition to accounting responsibilities, the role contributes to operational efficiency by coordinating internal systems, and assisting with IT and event planning needs. The position also provides essential HR support for onboarding, recordkeeping, and employee system maintenance, helping to promote a well-organized and responsive administrative environment.

Key Areas of Responsibility:

Accounting (75%)
  1. Review and verify weekly employee timesheets in Ajera for accuracy and compliance.
  2. Process weekly accounts payable transactions in Ajera and perform reconciliations to ensure accurate financial reporting.
  3. Support annual Workers’ Compensation audit by maintaining up-to-date Certificates of Insurance (COIs) and W-9 forms for vendors.
  4. Perform weekly filing of accounting records and related documentation.
  5. Manage vehicle-related administration, including registration renewals, fuel account maintenance, and related documentation.
  6. Oversee parking pass distribution and tracking for staff.
  7. Reconcile monthly UnitedHealthcare (UHC) and Guardian insurance invoices to corresponding liability accounts. 
Operations (15%)
  1. Order IT equipment and ancillary supplies for staff and new hires.
  2. Assist in maintaining updated records of subscriptions, agreements, and utility logins.
  3. Provide support for corporate name change initiatives and related administrative tasks.
  4. Coordinate and organize company outings and events for the administrative team.
  5. Review and assist with IT service requests and ensure timely follow-up.
Human Resources (10%)
  1. Maintain accurate HR filing systems and documentation.
  2. Perform weekly Paid Time Off (PTO) reconciliations between Ajera and Paycom to ensure accurate tracking.
  3. Prepare onboarding packets for new hires and ensure readiness prior to start dates.
  4. Print and distribute updated employee handbooks as needed.
  5. Support Paycom administration by maintaining up-to-date HR forms, creating and tracking workflow requests for key features such as licensing and certifications and performance evaluations, maintain up-to-date job descriptions, managing the applicant tracking system, and assigning appropriate training tracks.
                                                                                                               
 

   Experience, Proficiencies, Skills and Certifications:

  • Proficiency in Microsoft Word, Excel, Outlook, and Adobe is required.  
  • Two years of related experience preferred. 
  • Ability to work with minimal supervision.
  • Ability to speak effectively with employees, managers and vendors.
  • Accurate data entry skills.  Detail oriented and well organized.
  • Demonstrates initiative and thoroughness in researching and resolving issues. 
  • Independent problem solving; Willingness to learn; Proactive and Positive attitude; Ability to multitask and follow instructions with detailed accuracy is critical.
  • Demonstrates initiative and thoroughness in researching and resolving issues.
  • Occasional work after hours and on weekends may be required to meet deadlines.​​​​​​​
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