Proposal Coordinator

Marietta, GA
Full Time
Admin
Experienced

Overall Responsibility:

The Proposal Coordinator will be responsible for leading all proposal development efforts. This position will require close coordination with the SEI management and all SEI Key Team Leads (KTL) to delivery RFP/RFQ responses.

Key Areas of Responsibility:

  1. Works collaboratively with technical leads to gather information needed to prepare winning proposals, qualifications submittals, and interview presentations.
  2. Initial proposal kickoff meetings as necessary to define expectations, identify tasks and assign technical lead responsibilities, and develop production schedule; complete tasks and assigned responsibilities, and adhere to proposal schedule; draft/edit text; schedule reviews; final submittal production and delivery.
  3. Writing and editing of resumes and project descriptions, keeping resumes current, the development and maintenance of proposal materials, research, and other miscellaneous coordination; uses internal database tracking information to support proposal efforts.
  4. Uses project management and communication skills to manage, organize, and prioritize multiple projects and meet competing deadlines.
  5. Diagnoses issues in need of escalation; promptly reports issues to Manager and asks for help.
  6. Participates in pursuits coordination and strategy meetings as needed across all Southeastern Engineering, Inc. discipline departments, supporting development of content for proposals, and creating proposal collateral.
  7. Monitor procurement websites for upcoming proposals at GDOT, Metro Atlanta Counties, Cities and CID’s. 
  8. Tracks status internal RFP submissions as both prime and sub-consultant roles.
  9. Maintain database of GDOT wins by team to track recompete opportunities.
  10. Ensure that all preproposal meetings are covered by Southeastern Engineering, Inc. staff.
  11. Coordinate with other firms for teaming purposes and respond to requests for forms and information.
  12. Provides QA/QC review for Digital Project Coordinator for newsletter and various ad hoc requests.
  13. Provides weekly outreach status to Southeastern Engineering, Inc. upper management.
  14. Develop and refresh brand proposal content (executive summaries, resumes, etc.) while maintaining brand consistency.
  15. Refine/enhance/streamline/document the proposal development process:
  • Create checklist outlining the proposal development process steps.
  • Crate a database of experience and qualifications by maintaining master templates, copy, project descriptions, staff resumes, etc.
  • Develop Master organizational chart by qualifications.
  • Organize and archive proposal documents, photos, associated files for future use.
  • Track proposal outcomes, maintaining records of wins, losses, feedback, etc.
  1. Receives support, as needed, by marketing staff for RFQ endeavors and directs additional work that is required.
  2. Additional duties as assigned.

Experience, Proficiencies, Skills and Certifications:

  • Bachelor’s degree in Marketing, Communications, or equivalent combination of education and experience.
  • Experience providing proposal and marketing support in the A/E/C industry.
  • 2-4 years of experience in the planning, preparation, and production of architectural and engineering proposals and qualifications packages for government and private clients.
  • Strong project management and organizational skills.
  • Ability to create and streamline processes and workflows.
  • Ability to manage, organize, and prioritize project assignments to meet competing deadlines.
  • Exceptional writing, editing, and document formatting and organization skills, ability to assist in developing strategic approaches and concepts.
  • Strong interpersonal communication skills.
  • Detail oriented with good customer service, organization, and conceptual thinking skills.
  • Work independently and within a team setting to support proposal related tasks and assignments.
  • Familiarity with regional and local proposal submission requirements and procedures.
  • Expert in Microsoft Word, Excel, and PowerPoint.
  • Familiarity with Adobe Creative Suite.

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